August 5, 2016
Response to the Questions and Answers (Q&A) session


General application

Only a few businesses from the past have received funding from DI. What were the lessons learned when working with small businesses and how can we learn from these lessons and incorporate this into our proposal?

The two biggest challenges businesses had in applying for our grant fund was 1) their ability to link their business, activity, or product to solving a development challenge in Cambodia and 2) their belief that we can only fund the development of a technology tool from start to finish, rather than one part of a project. We are also interested in creative proposals that only fund one part based on your project’s needs: testing, design, localization, deployment, promotion, etc.


How many proposals can each organization submit?

As many as possible. However, we will select a limited number of proposals to fund across a broad range of activities. Please note we intend to award approximately six to ten proposals.


Is follow up funding available for projects for previous grantees?

Yes.


What is your privacy policy and how can we be sure that the ideas in our application will not be used and shared?

Any and all proposals will be kept confidential within our evaluation committee.


How many grantees will be selected?

We intend to award approximately six to ten grants, depending on the requested amount of funding.


What is the period of performance?

The timeline for your activity should last no longer than 9 months, from design to implementation to learning.


What if your project will last longer than 9 months?

We will fund only the portion your activity that will be covered within a period of 9 months or less.


Should we state the length since we started this project, or only the duration of the period that will be covered by the grant?

Only the duration of the period that will be covered by the grant should be listed as the “period of performance.” However, we invite you to include relevant details about your full duration of your project/program in your technical proposal.


How many proposals did we receive and fund the last year?

We received 67 full proposals and awarded 23 grants from 2014 to 2016.


I have an idea for a technology solution. Does it fit within your program?

Our aim is to fund projects that help address a specific development challenge in Cambodia. If you’d like to talk to someone about your idea, our Advisory Team is available to meet with you. You can book an appointment with them online at: development-innovations.org/technology-advisory


Requirements & Eligibility Criteria

Can I submit an application from anywhere in the world?

Development Innovations Grants and Partnerships Fund only accepts submissions from companies and organizations registered in Cambodia only.


What is a DUNS number and how can I get one?

Please download the instructions from this link. Please note that a DUNs number is only required when the total value of the grant exceeds $25,000. Exemptions are granted if your organization has a total gross income in the previous tax year of less than $300,000. You can obtain an exemption to this requirement by requesting a self-certification form from grants@development-innovations.org


Can non-registered groups like Youth Groups apply for funding?

At this moment, no. You must be officially registered in Cambodia to apply to this Grants and Partnerships fund. However, if you are unregistered, we do encourage you to schedule a session with Advisory services to learn about other funding tech options and services.


Could I use the certificate of registration with MoC from 2007 to apply?

Yes. Please note that if you are a private company, you are required to submit with your application: 1) Certificate of registration with Ministry of Commerce, and 2) Certificate of Registration with General Department of Tax.


We are just a team, and we plan to work with our existing structures (government departments NGOs, local authorities and volunteer networks) to develop and establish our projects as mentioned above. I would like to know whether we are eligible to apply or not as we are not an entity or an organization, but we will work under the line of government institutions?

Unfortunately, you are not eligible to apply for the grants opportunity if you are not the legal entity registered in Cambodia either with Ministry of Commerce (companies), or Ministry of Foreign Affairs or Ministry of Interior (CSOs). If you are not a legal entity, we encourage you to work with a registered CSO or private company to submit your proposal.


I am not clear about the point of eligible criteria which is: include results of market research and/or assessment of beneficiary needs for ICT. Please explain or provide examples.

We ask that you conduct market research to determine whether the proposed ICT tool already exists in the market and how your solution will be different from those existing tools. Market research also includes understanding your target audience and beneficiaries, and what the end-users want and need.


Are public universities allowed to apply for the grant?

For this RFA we are only accepting applications that fit the minimum eligibility criteria. You must be a civil society organization or a private-sector company officially registered in Cambodia.


What if my organization or company is not registered? What if the business does not have a certificate of incorporation? Can I still submit an application?

Only a registered organizations or companies can submit an application. Please note that if you are a private company, you are required to submit with your application: 1) Certificate of registration with Ministry of Commerce, and 2) Certificate of Registration with General Department of Tax. The processes starts with the Ministry of Commerce, you can find out more about their registration process and requirements at: www.moc.gov.kh


Licenses, open source requirements

Can TSPs (Technology Service Providers) apply for funding on behalf of their clients?

Yes.


If we use Open Source licensing for our project, what if the public is able to modify the code and turn into profitable businesses?

You are able to select the Open Source license that best fits your business model. You can view the open source licenses at opensource.org


Is there a specific license that must be used and shared?

No, we will allow the organization, in cooperation with our technical team, to select the license that best fits your project.


What is Creative Commons and how is it different from Open Source?

Creative Commons is a license for creative products (ie: designs, writing, music, art, etc). Open source is a license generally used for the source code of development projects. You can find out more at: opensource.org and creativecommons.org


Is the project suitable to the open source requirements if we plan to implement a login / member access?

Yes.


Can you clarify the requirement that any new code or content needs to be licensed as either open source or creative commons?

As part of our investment in your project, we are asking that our grantees provide any new code developed under our grant to be open and available for the civil society community. We are allowing our grantees to pick the best license that fits within their organisational aims. For more details on the type of licenses you can release your code under, please visit: opensource.org.

Additionally, we are requesting that any creative material developed under our grant fund be licensed under a Creative Commons license. Again, we are allowing our grantees to choose the most appropriate license for their project. You can find more information about Creative Commons at: creativecommons.org

Below are the examples of different scenarios/categories that your project might fall in:

  • You are using a proprietary software and want to work on localization into Khmer language to overcome the language barrier for more accessibility. You can opt in whether or not to license your Khmer language localization with Creative Commons. However, it’s encouraged to release under an open-license thus, allowing your work to have greater impact to wider audience/users who can reuse and make use of your work.
  • You are creating a new software from scratch OR building upon on an existing open source software. The code of  the brand new work you create or that of the improved work shall be released under an open source license.
  • You are creating creative contents or materials, e.g. translating a toolkit or guideline (the original work is released under an open license) into Khmer language. Thus, your new work need to respect and reflect accordingly to the previous license terms.

Technical Proposal

Is the grant only given to specific initiatives within a company, or could it also be given to a company as a whole, assuming it’s helping to solve a development challenge?

The grant funding will be given to a registered organization or company for a specific activity. The proposed grant activity must be well-defined and targeted to address a specific development challenge. Please see Section 6 of the RFA (Selection Criteria) for more details.


Budget and cost-share

For cost-share requirements, is it okay to receive funding from international companies?

Yes, we welcome co-funding from all private sector companies including those officially registered Cambodia and in other countries.


What % of the total budget should be cost-shared?

A minimum of 5% of total funds should be cost-shared as stated in section 3-Minimum Eligibility Criteria. Cost Share may include funding by the organization applying for the grant or funding from outside sources.


Do you need private sector partnerships secured before notice of award?

DI would like to see what you are able to negotiate and include in your proposal budget. Private sector sponsorships are not a requirement, but highly encouraged and a part of the evaluation criteria.


How flexible can budget proposals be if we aren’t sure of our costs?

All costs requested should be as specific as possible and itemized. This helps DI to determine the reasonableness of your budget. DI will seek clarification on any lines on your budget that are unclear or are not reflective of market costs. Please use the comments column to share any explanation of costs that may be helpful in allowing us to analyze your budget.


Is there a matching service provided by DI for CSOs to meet with actors from the private sector, as this is a requirement?

At this time, we are not providing any matching services. However, we encourage the use of tools like CamboSearch.com to find private sector companies who may be interested in partnering and funding your proposed activity.


Can we include in the budget materials such as photo cameras since it’s needed for the project? Or should it be only rental during the period of the grant?

Yes, you can budget for equipment that will be needed for the project implementation. If any single equipment item in your budget exceeds $500, you will be asked to share a copy of your organization’s Procurement Policy.


Can budget for labor include taxes?

Yes.


In the budget, there is a % to be mentioned for the salaries involved in this project. Is this % related to the cost-share (Ex: 60% from the grant / 40% from donor X)?

The % in budget template refers to the portion of labor per person that you are requesting to be funded by the DI grant. For example, if an individual is included for 9 months (units) at100% listed, 100% of their time is requested to be funded by the grant for the entire 9 months. Furthermore, if an individual is included for 9 months (units) at 60%, 60% of their total time during those 9 months is requested to be funded by the grant (the remaining 40% could either be not needed or paid from other funding sources).


If your NICRA is expired, can it still be used?

A Negotiated Indirect Cost Rate Agreement is a formal agreement with the United States Government. If you include indirect costs higher than 10% in your proposed budget, you must have a NICRA. If indirect costs are lower than 10%, a NICRA is not required although you still must detail in the Comments column what the costs include and how they are determined. If a NICRA has expired, it may not be used.


Can you seek cost-share and funds from other organizations and VCs after being awarded?

Yes, we always encourage seeking more funding from other sources! This can help contribute to sustainability after our funding boost.


Can I develop a proposal has higher amount than $50,000?

Your proposed budget for the grant activity can be higher than $50,000. However, you may only request up to $50,000 from DI. You may include additional costs in your budget from other funding sources, which can come from your own organization, other donors and/or private sector contributors.