Finance and Admin Manager

 

Title: Finance and Admin Manager
Location: Phnom Penh, Cambodia

Background

Development Innovations (DI) is a six-year USAID-funded project that helps civil society organizations, technology companies, social enterprises and young innovators to design and use information and communications technology (ICT) solutions and employ innovative processes to tackle Cambodia’s development challenges.

Responsibilities

The Finance and Admin Manager will be responsible for overall day-to-day management of office finances and administration. She will provide integral support to the Development Innovations project, forecasting and managing accounting in support of all technical, management and administrative expenditures for the office. The Finance and Admin Manager will carry out the activities under the direction of the Chief of Party and in coordination with the Home Office support team. Specific tasks to be completed under this SOW include but are not limited to:

Finance:

  • Establish and maintain adequate system controls to protect against financial misstatement, in accordance with applicable government accounting and administrative regulations
  • Manage all banking activities including withdrawals, deposits and preparation of all bank payments and checks
  • Review all project bank reconciliations
  • Manage all monthly back up all finance vouchers, including financial backup documents and electronic payment vouchers, into DAI’s Box and share with HO
  • Review field expenditure reports (FERs) before upload into ORACLE System bimonthly, than send to HO.
  • Review travel advance and update travel advance in TAMIS
  • Review grant payment requests
  • Review field wire transfer requests before submitting into system
  • Ensure the integrity of all receipts, invoices, and vouchers
  • Ensure adequate audit trails are in place for all transactions, including monthly reconciliation of cash and banking records
  • Review and manage staff payroll and staff benefits
  • Track and update Purchase Order disbursements in TAMIS
  • Perform finance/accounting capacity building activities for grantees in the field as needed
  • Coordinate annual and other financial audits, including preparation of supporting schedules and information, respond to auditor questions, and consolidate report formats
  • Perform any other financial tasks assigned by the COP which are consistent with his/her qualifications in this Scope of Work and the general requirements of the
  • Ensure the project is in compliance with all tax liabilities as well as tax and duty exemptions the project may be eligible for as a USAID implementing partner
  • Review monthly salary & withholding and VAT reports for USAID

Procurement:

  • Conduct daily review of procurement related backup documentation to ensure completeness, accuracy, and compliance
  • Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes
  • Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
  • Ensure that ethical and open supplier relationships are created and maintained according to procurement policies

Administration:

  • Maintain personnel files and policies to ensure compliance local labor law, tax laws and USAID regulations
  • Oversee maintenance of employee data in TAMIS and hardcopy per DAI’s record management policies; regular conduct audit of personnel files
  • Preparing employment and independent consultant agreements, including contract amendments  and/or modifications
  • Manage consultant’s contract and track their payments
  • Liaise with the Royal Government of Cambodia offices including claim salary and withholding tax with Tax Department, project registration, project tax, communication with the Ministry of Foreign Affairs, process any required documents related to project employees
  • Act as alternate Security Focal Point
  • Alert management immediately if there are any issues or discrepancies that need COP

Qualifications and Experience:

  • Undergraduate degree or commensurate work experience in finance, business administration, public administration, economics, or other relevant field.
  • Five years of experience on donor-funded programs, preferably for USAID-funded activities, with progressive responsibility in accounting
  • Ability to work and quickly adapt in a complex environment
  • Strong training, communications, and personnel management skills
  • Proficient English and fluency in Khmer is required
  • Experience with close down project.

Reporting: This position reports to the Chief of Party.

How to apply:
Candidates interested in the position should email 1) a CV and 2) cover letter including three references and 3) put the position of interest in the subject line to: developmentinnovationsrecruit@dai.com by Friday, 26th April 2019 at 17:30pm.

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